5 Reasons Why You Should Be Paper Shredding
Whether it’s your clients’ private information or your own, keeping confidential documents safe and secure is crucial. Some of us hold on to files with our personal information such as bills, bank statements, social security numbers, addresses, and credit card numbers in areas that are not secure. This can be threatening to your identity and in some cases, can cause a data breach if you are not careful. A data breach is never a good thing and can put you and/or your business at risk.
Here Are 5 Reasons Why You Should be Paper Shredding:
1. Protects You and Others from Identity Theft
Identity theft is on the rise and becoming a huge threat to those with personal information on the internet. Criminals are still rummaging through trash cans and waste bins to find boxes with any personal information they can get their hands on. Even knowing something as simple as a name and address can make it easy for a thief to apply for a credit card under your name.
2. Saves You Storage Space
Piles of unnecessary papers and documents can cause clutter in the workplace. Paper can take up a lot of space in an office, on a desk, inside a filing cabinet, or any other place where space can be limited. Having big stacks of paper can also be a fire hazard, which can spread throughout the entire office. Shredding and disposing your excess paper safely and securely can help minimize your risk of a fire.
3. Preserves Mother Nature
We all want to do our best to protect mother nature, right? By shredding your unnecessary papers and documents, you are essentially helping to reduce the amount trees needing to be cut down. The paper that is shredded and recycling is used to make more paper. Shredded paper also serves as the perfect material to be composted.
4. Compliance with the Law
Medical records, personal addresses, salary details, and any financial data are considered as confidential waste. By law, confidential waste must be disposed of correctly under the Data Protection Act, and there are laws that penalize the improper disposal of documents with confidential content. These sensitive documents must be shredded before being thrown away to protect client or employee confidentiality.
Can Save You Time and Money
Maintaining an internal shredding program for your business can be costly. When you shred your private documents in-house, you end up paying someone else to feed a shredder. Outsourcing your paper shredding saves you money in the long run. Professional shredding services, such as DataShield, are hired to handle the entire process from start to finish, allowing more productivity for you and your staff.
Types of Documents You Should Be Shredding:
- ATM receipts
- Bank statements
- Copies of a birth certificate
- Pay stubs
- Medical and dental records
- Legal documents
- Credit and debit card bills, summaries, and receipts
- Tax forms
- Used airline tickets
- Utility bills (telephone, gas, cable, electric, water, TV, internet)
- Anything with a signature, account number, social security number, or medical or legal information